Officers are expected to attend all monthly Board meetings and Membership meetings as required by Bylaws and Standing Rules. Officers have voting rights at Board meetings and are expected to prepare Plans of Work and maintain a procedures book. They oversee a variety of programs and events that are run by other chairs/coordinators.

 

PRESIDENT

Manages overall objectives and strategies for Boon PTA. Acts as a liaison between principal/staff/parents. Recruits all PTA Committee Chairs. Creates agenda and facilitates monthly PTA board meetings and membership meetings. Serves on the Finance Committee and creates school calendar and budget with Principal and Treasurer. Represents Boon Elementary PTA at Allen Council of PTAs. Serves as an ex-officio member of all committees except the nominating and financial reconciliation committees.

 

1VP - AIDE TO PRESIDENT

Coordinates PTA leadership training, oversees newsletter, website, environmental and extracurricular achievement. Organizes Meet the Teacher Night and Kindergarten Roundup and board celebrations.

 

2VP - PROGRAMS

Facilitate, plan, support the chair of, and promote existing and explore new possibilities for all student and family programs hosted by the PTA (listed in the matrix above).

 

3VP - MEMBERSHIP

Develop and promote PTA membership drives throughout the school year. Work with Treasurer to prepare reports of new members for state submission. Chair of Lifetime Membership committee. Collect, count, and deposit money with Treasurer. Facilitate Staff Appreciation event(s) and coordinate volunteers. Develop bulletin notices to list and thank all paid members. Serve as chair for Lifetime Membership Committee. Provides copies of membership roster to President, Secretary, and Treasurer and processes all memberships, submits all information to TX PTA by due dates.

 

4VP - WAYS & MEANS

Oversee, schedule, and coordinate Boonsters, Book Fair, Spirit Wear, Healthy Lifestyles, Patriot Dash, Popcorn Club, and Spirit Nights. Facilitate all fundraising efforts. Collect and process funds/orders/pledges. Support committee chairs for key fundraising events. Continue to monitor success and viability of fundraisers and recommend changes to better match ongoing objectives and new strategies at Boon.

 

5VP - VOLUNTEERS

Liaison to principal/teachers/volunteers. Create sign-ups for volunteers as needed. Help volunteers get their background check, become familiar with the school policies, people, programs, and the building itself. Match the needs of teachers with the interests and abilities of volunteers. Keep volunteer files current and in order. Facilitate the annual Volunteer Appreciation lunch.

 

6VP - COMMUNICATIONS

Promote and publicize all programs and events hosted by PTA via email, Facebook, newsletters, and website. Obtain information from committee chairs and board members to bring the community up to date on current events and volunteer opportunities. Publish special event and awareness communication as necessary. Edit publications and engage on Facebook as needed.

 

SECRETARY

Prepare minutes, get minutes approved, and posted for all board and membership meetings. Maintain accurate records of members and leaders (contact list). Reserve rooms for meetings, send reminders, coordinate pass the book meeting. Confirm that all executive board members have signed the Local PTA Confidentiality, Ethics, and Conflict of Interest Agreements and have completed all required training.

 

TREASURER

Attend PTA meetings. Prepare the annual tax return. Generate and maintain the PTA budget. Inform committees of budgeted funds. Pay bills and reimbursements as required. Ensure tax-exempt days are scheduled. Prepare and present budget report for each PTA board and general meeting.

 

PARLIAMENTARIAN (Appointed)

Chair the bylaws committee; advise president on parliamentary procedure without being involved in meeting discussions.

Nominee: If you are nominating someone other than yourself for an Officer position, please enter that person's contact information here along with the role. Please provide a brief explanation as to why you would like this role(s) or why your nominee should be considered.

 

ALLEN COUNCIL OF PTAs DELEGATE (Appointed)

Attend Allen Council of PTAs meetings, take notes and report to board. Submit names for citizenship awards. Coordinate supplies needed by counselors/staff.

 

 

 

STANDING COMMITTEE CHAIRS

The Standing Committee Chairs are appointed positions. They are part of the Board and are expected to attend Board meetings and Membership meetings. Standing Committee Chairs may vote at Board meetings and are expected to prepare Plans of Work and maintain a procedures book.

 

BOONSTERS CHAIR

Coordinate the Boonsters program.

 

ENVIRONMENTAL CLUB CHAIR (works with the Programs VP)

Promote participation in America Recycles Day, Earth Day, Texas/National Arbor Day. Work with community organizations that promote environmental priorities, such as the City of Allen Sustainability and Environmental Education Division. Encourage campus participation in activities that promote “reduce-reuse-recycle” practices on campus. Sponsor an after-school environmental club. Maintain school garden. Promotes creek cleanups.

 

HOSPITALITY CHAIR (works with the Programs VP)

Recruit a committee of helpers and focus on making everyone at Boon feel welcome. This includes hosting several events during the school year including Milk & Cookies Bedtime Stories with the Principals, Ice Cream Social, Grand Breakfasts and Coffee with the Principals.

 

STAFF APPRECIATION CHAIR (works with the Programs VP)

Coordinate monthly treats for Boon staff members and Staff Appreciation Week and other activities as needed.

 

BOX TOP / SPIRIT NIGHT CHAIR (works with the Ways & Means VP)

Organize and coordinate the planning and promotion of spirit nights including picking up checks. Ensure students and parents are aware of the promotion and that the purpose is for fundraising.

 

NEWSLETTER COORDINATOR (works with the 1st VP)

Prepare the Boon PTA newsletter and send it to PTA President, 1VP, and school office staff for approval. Work with 1st VP on promoting PTA programs.

 

COMMUNITY/ BUSINESS SPONSORS

Coordinate the incentives for business partners: website/newsletter logo/links, sign, FB posts, tax receipt.

 

HEALTHY LIFESTYLES COORDINATOR (works with the Programs VP)

Coordinate and promote a healthy lifestyle through Allen ISD programs or other program.

 

WEBSITE/TECHNOLOGY COORDINATOR (works with the 1st VP)

Update and maintain all PTA communication outlets such as website and PTA Facebook page. Ensure that paid services are renewed annually. (Domain Registration, Website renewal, etc) Manage the Administrative side of the Google Apps account (create email addresses, manage groups, etc) Ensure that online calendar content is up-to-date (with input from board members and committee chairs) Support board members with various MembershipToolKit functionalities and features (content, online store, running reports).

 

GRADE LEVEL COORDINATOR CHAIR

Coordinate individual grade level coordinators and room moms.

 

SPECIAL COMMITTEE COORDINATORS

Special committee coordinators are not voting members of the Board and have the option to not attend Board meetings; however, are expected to attend membership meetings. Special Committee Coordinators are expected to prepare Plans of Work and maintain a procedures book.

 

REFLECTIONS COORDINATOR (works with the Programs VP)

Coordinate the National Reflections program at the campus.

 

BOOK FAIR COORDINATOR (works with the Ways & Means VP)

Coordinate the fall and spring book fairs including publicity, volunteers, merchandise and processing all receipts.

  

SPIRIT WEAR COORDINATOR (works with the Ways & Means VP)

Coordinate the design, procurement and sale of spirit wear. Organize orders and maintain receipts.

 

ALLEN EAGLE RUN COORDINATOR
Coordinate participation of the Allen Eagle run for the campus. 

 

BOON DADS CLUB

Help set up and clean up at PTA events.

 

DONUTS WITH SONS & DONUTS WITH DAUGHTERS

Coordinate donut events on campus.

 

PATRIOT PRESS

Coordinate the writing, editing, and printing of student published books.

 

DESTINATION IMAGINATION

Coordinate & promote DI on campus.

 

COPY ROOM

Coordinate copy room volunteers - assist in putting together a schedule to ensure there is a volunteer to make copies every day.

 

STAFF APPRECIATION WEEK